WEB REPORTS Additional Buildings Appeals List Audit Report Codes Table Class Totals Comparable Sales Search Error Report Inspector Report Log of Records to Send Photos List PRC Mailer PRC/i98 Compare Preferences Property Card Residential Property Card Commercial Sale/VCS Report Sales Data Sheet Upload/Download Menu Zip Master File -------------------------------------------------------------------------- UPLOAD/DOWNLOAD MENU CSV Files PPA File PPA Upload PPA Password PPA Log -------------------------------------------------------------------------- HISTORY PAGE Auto Search - Comps - Comp Search -------------------------------------------------------------------------- ************************************************************************* * COUNTY TAX BOARD INFORMATION SYSTEM * ************************************************************************* m4 - Mod IV aa - Mod IV Added Assessments sr - SR1-A System (sr2 - Split Screen) ap - Tax Appeals bank - Bank Code Batch Update m4b - Bank Code Update Screen m4v - Assessment Only Update Screen m4t - Tax Field Only Update Screen reap - Add/Remove Reap R01 Code id - ID Change Program (Block/Lot Change) cama - Appraisal Program Menu sum - Mod IV Summary his - Tax List History ahis - AA List History inq - County-Wide Inquire srq - County-Wide Inquire Sr1a rpts - Reports Menu data - Download Data Menu -------------------------------------------------------------------------- ************************************************************************* * * * REPORTS MENU * * * ************************************************************************* 1 - Mod IV Transactions 15 - Street/Alpha Index Reports 2 - Added Assessment Transactions 16 - Proof Books 3 - Accepted Transactions 17 - Appeals Reports 4 - Tax Rate History 5 - Create Block/Lot List Entry 6 - Print Report from B/L List 7 - Print with Assessments 8 - Print Labels from B/L List 9 - Create Excel File from B/L List 10 - Owner Address List (batch) 11 - Mailing Labels (batch) 12 - Sr1a Reports 13 - Tax Bill Inquiry 14 - Totals Reports q - Quit -------------------------------------------------------------------------- ************************************************************************* * * * SR1A REPORTS MENU * * * ************************************************************************* 1 - Outstanding SR1A Report 2 - SR1A Listing 3 - SR1A Listing Short Format 4 - Print Outstanding Deeds 5 - Print SR1A 6 - Worksheets -------------------------------------------------------------------------- Totals Reports Options: 1 - Class Totals From Mod4 Screen 2 - Added Assessment Totals 3 - Deduction Totals 4 - Zone Totals 5 - Highest Assessed Values 6 - Highest Assessed Values (Consolidate Ownership) 7 - Total each Bank Code -------------------------------------------------------------------------- LISTING REPORT OPTIONS 1 = Sort by Street 2 = Street Name Listing 3 = Sort by Street and Print Landscape 4 = Sort by Owners Name 5 = Sort by Zip Code 6 = Owners Alpha / Multiple Owners Index 7 = Re-Print Last Listing Run 8 = Create TAB Delimited Text File 9 = Create Excel File - Download to PC -------------------------------------------------------------------------- Proof Book Options: 1 - Tax List Proof 2 - Tax List Proof Audit Report (Reconciliation Report) 3 - Added Assessments Proof 4 - Exempt Property List 5 - Audit CSV (Lists All Records) 6 - Prior or Curr Year Audit CSV (Hist1/2, Prc/Hist1) 7 - PRC Assessment/Tax List Ratio and Class 6 Values 8 - PRC vs M4 Diff CSV (h99.csv) -------------------------------------------------------------------------- ************************************************************************* * * * APPEALS REPORTS MENU * * * ************************************************************************* 1 - Appeal Listing Sorted by Number 2 - Appeal Listing Sorted by Block-Lot 3 - Excel File 4 - Totals by Judgment Code 5 - Appeal Schedule Sorted by Number -------------------------------------------------------------------------- ************************************************************************* * * * DOWNLOAD DATA MENU * * * ************************************************************************* 1 - Mod-IV Master File 2 - Taxa File 3 - Tab Delimited File for PC-Mod4 4 - Sr1a.dat and .idx Files 5 - Appeal.dat and .idx Files 6 - All .dat and .idx Files 7 - GIS File 8 - Comma Separated Ascii Mod-IV File 9 - Change Transaction File 10 - Clear File Locks 11 - Run Mod-IV Update 12 - Mod-IV Transaction Report -------------------------------------------------------------------------- CAMA - File Menu 1) Active File (aka official file) 2) Reval/Reassessment File () 3) Work/Play File () 4) Restore Archived Files -------------------------------------------------------------------------- 07/02/19 10:30AM town01 PRC System VER 5 PRC Information Screens Other Screens 1 - Mod IV Information 11 - Commercial Income Approach 2 - Residential PRC Information 12 - Commercial Cost Appr 3 - Historical Sale Information 13 - Added Assessments 4 - Building Permits 14 - Codes Table 5 - Residential Data Entry 15 - Land Data Entry 16 - Chapter 91 17 - Tax Appeals System and Administration Reports & Misc 21 - Utilities 31 - Print Property Record Card 22 - Codes & Cost Values 32 - Reports & Misc Printing 23 - Backup This Town 33 - Assessment History 24 - Global Updates Menu 34 - Copy/Demolish a Residential PRC 25 - Message System 35 - Download Forms to Laser Printer -------------------------------------------------------------------------- Reports 1-Mailing Labels 31-Totals Report Menu 2-File Folder Labels 32-Deductions Listing Report 3-Reval Labels 33-Tenant Rebate Report 4-Input Forms 34-Exemption/Abatement List 5-Edit Notification Forms 35-Recalculate/Error Report 6-Print Notification Forms 36-Building Permits 7-Proof Books 37-Sales Listing/Paired Sales 8-Added/Omitted Notification 38-Farmland Assessments 9-Summary Report 39-Chapter 91 Report 10-Compare Assessment / Taxes Report 40-Appeal Reports 11-Impact Report 41-Land Value by Extraction 12-Owner Address Reports 42-Sales Ratio Study 13-Master Codes List 43-Style/Neighborhood Anal 14-Partial List 44-Change Transactions Report 15-Multi Family List by Type/Use 45-Tax List Roster 16-Street or Owner Index 46-Added Assessments Trans List 17-Commercial Style/Neigh Anal 47-Batch Print Property Record Cards 18-Comparable Sale Analysis Grid 48-Compare Values & Show Difference 19-Print Comparable Sales 49-Commercial Analysis Report -------------------------------------------------------------------------- Mailing Labels 1 - Individual 2 - Batch 3 - Entry Form (To Key Block and Lots and Save) 4 - Print from Entry Form 5 - Owner Report 6 - New Owners 7 - Chapter 91 Labels / Spreadsheet -------------------------------------------------------------------------- File Folder Labels 1 = Individual 2 = Batch -------------------------------------------------------------------------- PRINT NOTIFICATION FORMS 1 = Word Processing Version (Word Perfect) 2 = Database (Plain Text Form Letter) 3 = Form (Use Pre-Printed Forms) 4 = Entry Form (To Key in Group of B/L and Save) 5 = Print From List in Entry Form 6 = Database Version with Comparable Sales -------------------------------------------------------------------------- Proof Book Options: 1 - Tax List Proof 2 - Tax List Proof Audit Report (Reconciliation Report) 3 - Added Assessments Proof 4 - Exempt Property List 5 - Audit CSV (Lists All Records) 6 - Prior or Curr Year Audit CSV (Hist1/2, Prc/Hist1) 7 - PRC Assessment/Tax List Ratio and Class 6 Values 8 - PRC vs M4 Diff CSV (h99.csv) -------------------------------------------------------------------------- ADDED/OMITTED NOTIFICATION FORMS e = Edit Form Letters p = Print Form Letters -------------------------------------------------------------------------- SUMMARY REPORT OPTIONS 1 = Old Land/Total, New L/I/T, Neigh, VCS, Ratio L/I/T, Sale 2 = Neigh, L/I/T, Sale, Bcl, Sty, Size, Yblt, Fnc, $/SF 2n = Sort by Neighborhood 3 = Seq#, Vcs, L/I/T, Sale, Bcl, Sty, Size, Tblt, Fnc, Units 4 = Vcs, Totals, Sale, Propery Location -------------------------------------------------------------------------- Compare Assessment / Taxes Report 1 = Single Line Version 2 = 3 Line Version Assessment / Taxes Spreadsheet 3 = During Revaluation Tax List vs. PRC Values 4 = After Revaluation, Prior to Consolidation (Taxes must be current on Mod4 Screen) -------------------------------------------------------------------------- Impact Report 1 = Assessement Comparison 2 = Taxes Comparison 3 = Assessment and Tax Compare After Reval (Excel File) NOTE: #3 Should be run After Reval and Before Consolidation -------------------------------------------------------------------------- OWNER REPORT OPTIONS 1 = Individual B/L Report 2 = Individual B/L Report with Assessments 3 = Entry Form (To Key in Group of B/L and Save) 4 = Print Form 5 = Print Form with Assessments 6 = Re-Print Last 200 foot List 7 = Print Labels From Form 8 = Owner Address (batch) 9 = Create Excel File From Form -------------------------------------------------------------------------- PRINT CODES TABLE r = Residential Codes Table c = Commercial Codes Table -------------------------------------------------------------------------- LISTING REPORT OPTIONS STREET LISTINGS: 1 = Sort by Street 2 = Street Name Listing 3 = Sort by Street and Print Landscape 4 = Sort by Owners Name 5 = Sort by Zip Code OWNER LISTINGS: 6 = Owners Alpha Landscape / Multiple Owners Index 7 = Re-Print Last Listing Run 8 = Create TAB Delimited Text File 9 = Create Excel File - Download to PC -------------------------------------------------------------------------- Comparable Sale Analysis Grid Options: 0 - Standard Version (Year Blt Adj Should Be Positive) 1 - Realty Appraisal (Year Blt Adj Should Be Negative) 2 - Holzhauer (Year Blt Adj Should Be Negative) (Condition Must be Numeric) 3 - PRC Conversion (Year Blt Adj Should Be Negative) 7 - NO Adjustments (Property Evaluations) -------------------------------------------------------------------------- Options: 1 - Class Totals, Sp Tax Totals 2 - Added Assessment Totals 3 - Deduction Totals 4 - Style Totals 5 - Zone Totals 6 - Neighborhood Totals 7 - VCS Totals 8 - Operator Totals 9 - Highest Assessed Values 10 - Highest Assessed Values (Consolidate Ownership) 11 - Type/Use Totals 12 - Map Page Totals 13 - Bldg Class/Quality Totals 14 - Duplicate Block/Lot Totals Enter in Option : -------------------------------------------------------------------------- 1 - Class Totals 2 - Class Totals - Prior Year 3 - Class Totals with Acreage 4 - Class History Screen 5 - Class Totals with Page 8 6 - Class Totals with Abatements 7 - Special Tax Totals 8 - SR3A Card -------------------------------------------------------------------------- EXEMPTION/ABATEMENT REPORT 1 = Report 2 = Excel File -------------------------------------------------------------------------- PERMITS REPORT OPTIONS 1 = Sort by Block / Lot 2 = Sort by Permit Number 3 = Show Permits by Block and Lot 4 = Excel File -------------------------------------------------------------------------- 37-Sales Listing/Paired Sales MARKET REPORT OPTIONS 1 - Sales Listing sorted by Block/Lot 2 - Sales Listing for Condos sorted by Block/Lot 3 - Sales Listing for Non-Condos sorted by Block/Lot 4 - Sales by Sale Date with Book/Page/Grantor/Grantee 5 - Sales by Sale Date - Include Class and Assessments 6 - Sales by Sale Date - Sorted by Class 7 - Exempt to Ratable Sales 8 - Exempt to Ratable Sales (Prior Year) 9 - Ratable to Exempt Sales 10 - Paired Sales 11 - Update Nu Codes 07 to 7 in Sales History (This is needed when Nu Code 7 is Desired in Reports) -------------------------------------------------------------------------- Farmland Assessments 1 - Farmland Assessment Report 2 - Farmland CSV File (Old Version) 3 - Farmland Forms and CSV File 4 - Farmland CSV File and Recalc -------------------------------------------------------------------------- APPEAL LOG OPTIONS 1 - By Assessor/Judgement Codes 2 - By Schedule Date/Class 3 - By Owner/Address 4 - Appeal Totals 5 - Totals / Difference by Class 6 - Appeal Totals by Judgment Code 7 - Excel File -------------------------------------------------------------------------- LAND VALUE BY EXTRACTION 1 = Sort by Neigh/Style/Lot Size 2 = Sort by Neigh/Style/Block/Lot 3 = Effective Frontage Method 4 = Acreage Method 5 - Update Nu Codes 07 to 7 in Sales History (This is needed when Nu Code 7 is Desired in Reports) 9 = Reprint Last Report -------------------------------------------------------------------------- SALES RATIO STUDY OPTIONS 1 - Sales Ratio sorted by Neighborhood 2 - Sales Ratio sorted by Assessment Highest to Lowest 3 - Sales Ratio sorted by Block/Lot 4 - District Average Weighted Ratio Report 5 - Update Nu Codes 07 to 7 in Sales History (This is needed when Nu Code 7 is Desired in Reports) -------------------------------------------------------------------------- STYLE / NEIGHBORHOOD ANALYSIS 1 - Standard Version 2 - PEV Version 3 - Download to Excel 4 - Recalculate VCS and CSV File Sorted VCS/Style 5 - Update Nu Codes 07 to 7 in Sales History (This is needed when Nu Code 7 is Desired in Reports) 6 - Replace Sale Data in Notes file using Sales History -------------------------------------------------------------------------- CHANGE TRANSACTION REPORT OPTIONS 1 - Change Trans. Report 2 - Change Trans. Report - Prompts for Acct. Number and User Number 3 - Change Trans. Report For Name/Addr Changes Only 4 - Change Trans. Report For Deductions Changes Only 5 - Change Trans. Report For Deductions Changes - Mod4 vs Change Trans 6 - Property Record Change Form 7 - Property Change Forms - Plain Format 8 - Change Trans. Report with Reason Field in NOTES File printed -------------------------------------------------------------------------- DIFFERENCE REPORT OPTIONS 1 - Difference Report - Current Tax List vs PRC 2 - Difference Report - Prior Tax List vs Either Current or PRC -------------------------------------------------------------------------- SALES HISTORY MENU 1 - 2 - SR1A Data Entry Screen 3 - 4 - Print Usable/NU Reports 5 - Print Sent SR1A Errors Only 6 - Print Outstanding Sr1a List 8 - Sr1a Information to Excel 9 - Sales History Screen -------------------------------------------------------------------------- 07/02/19 10:30AM town01 Utility Menu 1 - Prepare Tax List/Start New Year 10 - Prepare & Check Change Transactions 2 - Added/Omitted Proof 11 - Print Accept/Reject/Compare Rpt 3 - 12 - List Transactions w/BL 4 - 13 - New Owners Report 5 - 14 - Change Transaction Totals 6 - 15 - Upload MOD4 File 7 - Custom Menu 16 - CSV Data for Report Writer 8 - Bcheck all Files 17 - Name/Address/Deduction CSV Disk 9 - Timer 18 - Mod4 Compare 20 - Update BL from Work/Reval File 30 - Display Tax Rates 21 - Update Address in Reval File 31 - Tax Rate Calculation 22 - Update Sales&Addr in Reval File 32 - Proof Book 23 - User Manuals/Documentation 33 - Bu_Data to tmp 24 - Send VNC 34 - Tax Bill Inquiry 25 - Change Your Password 35 - Data Download Menu -------------------------------------------------------------------------- Prepare Change Transactions 1 - Prepare Change Transactions 2 - Prepare Added Assessment Transactions 3 - Prepare Change and Added Assessment Transactions Together 4 - Back Date Change Transactions 5 - Back Date AA Transactions -------------------------------------------------------------------------- REPORT OPTIONS 1 - Accepted Transaction List - Only necessary if no rejects were encountered in #10 2 - Rejected Transaction List 3 - Display Accept Trans List 4 - Display Reject Trans List 5 - Print Compare Report -------------------------------------------------------------------------- USER MANUAL/DOCUMENTATION MENU http://msnj.us/help/ http://ssh2.msnj.us/manuals/ PRC Ver5 Manual http://ssh2.msnj.us/manuals/cama.pdf User Guide http://ssh2.msnj.us/manuals/demo-manual.pdf Basic Training http://ssh2.msnj.us/manuals/tax-sh.pdf -------------------------------------------------------------------------- ************************************************************************* * * * DOWNLOAD DATA MENU * * * ************************************************************************* 1 - Mod-IV Master File 2 - Taxa File 3 - Tab Delimited File for PC-Mod4 4 - Sr1a.dat and .idx Files 5 - Appeal.dat and .idx Files 6 - All .dat and .idx Files 7 - GIS File 8 - Comma Separated Ascii Mod-IV File 9 - Change Transaction File 10 - Clear File Locks 11 - Run Mod-IV Update 12 - Mod-IV Transaction Report -------------------------------------------------------------------------- Commercial Codes 5. Modify Expense Rates 6. Modify Cap Rates 7. Print Expense Rates 8. Print Cap Rates 9. Add/Modify Occupancy Codes 10. Print All Occupancy Codes 20. Print Commercial Adjustments Table -------------------------------------------------------------------------- Global Update Menu 1. Edit Informer Commands 16. Tax Field Update Screen 2. Run Informer Command 17. Copy .txt File to Local Drive 3. Edit Ace Reports 18. Copy .csv File to Local Drive 4. Run Ace Report 19. Appeals Mod4 Update 5. COE Over-Rides 20. Reassessment Menu 6. Print Total of Each Update Code 21. SqFt Units YrBlt Mod4 Update 7. Block/Lot ID Change 22. Add History Records 8. Update Zones or Neighborhoods 23. Copy to Work or Reval File 9. Copy Record from Another File 24. Send informer.txt 10. Globally Change Bank Codes 25. Run informer.txt 11. Bank Codes Entry Screen 26. Sample informer xls File 12. Add Note Record for Every Record 27. Send Records to FTP Site 13. Update Additional PRC's From Main 28. Update Records from FTP Site 14. Update PRC Date/Code From Commercial 29. Redact Information 15. Add/Remove Reap R01 Code 30. Copy/Paste Informer Commands -------------------------------------------------------------------------- Correction of Errors (COE) Menu 1. Enter/Edit COE/Over-Rides 2. List Value Over-Rides 6. Totals Data Entry Screen -------------------------------------------------------------------------- ID Change Menu 1. Enter/Edit Block/Lot ID Changes to Run Later 2. Do ID Changes Now (Oct-Jan) 3. CSV Listing 4. Sample Excel File 5. Paste Informer Commands 6. Archive IdChg File -------------------------------------------------------------------------- REASSESSMENT GLOBAL UPDATES 1: Cost Conversion Factor(s), Date of Value, Year Built Menu 2: Auto Depreciation, Auto Land Formula Update Menu 3: Flat Add Update Menu 4: Depreciation and Market Adjustments Menu 5: Land Depreciation Menu 6: Style-Neigh, Sr1a, Assmt Compare Menu 7: RDS Update Menu 8: Copy Official to Reval File 9: Recalculate Records 10: Review Assessment Ratio CSV and Class 6 Values 11: Update Mod4 Values (Copy PRC Values to Tax List) 12: Prepare Tax List PDF and Increment Tax List Year (After #12 is complete, All changes will be for the next year tax list) 13: Compare Official and Reval File -------------------------------------------------------------------------- CODE TABLE ENTRY AND UPDATES 1: Set Cost Conversion Factor(s) 2: Set Date of Value ** For Neil screens #5 Must be run next.i ** 3: 4: Residential/Land Code Table Entry 5: Change all Records Year Built/Effective Age -------------------------------------------------------------------------- DEPRECIATION UPDATES 1: Set Auto Land Formula to 'Y' 2: Set Auto Depreciate to 'Y' 3: Set Both to 'Y' -------------------------------------------------------------------------- FLAT ADD UPDATES 1: Spreadsheet of Existing Flat Adds 2: Clear All Flat Adds & Descriptions 3: Clear Negative Flat Adds & Descriptions Only -------------------------------------------------------------------------- DEPRECIATION UPDATES 1: Spreadsheet of Existing Depreciation 2: Clear Depreciations -------------------------------------------------------------------------- DOWNLOAD FILE MENU 1: Style-Neighborhood 2: SR1A's 3: Assessment Comparison 4: Send Mod4 and Sales csv to GIS Server (Audit File) --------------------------------------------------------------------------